Intelligent Information Management Systems

It is widely understood that the modern company relies on numerous sources to pull data whether it’s a ERP, CRM, HCM, or ECM.

Both organizations in the Miami and their clients require data from multiple sources to complete work, and this adds additional complexity if that data is not easily attainable.

The conventional approach was to pull input into a central repository but this approach is not sustainable long term as one tool can’t govern everything, particularly in some mid-range to large organizations.

In lieu of siloed data that is difficult to access and enables process inefficiencies, there should be a way to combine all the information together, especially for users accessing many tools. Fortunately, with today’s open APIs, integrated systems, and cloud technology, it’s become clear that legacy tools are on the way out. Instead, Intelligent Information Management Systems are supporting organizations to gain visibility into their most important data, uncover their value, and attain good outcomes.

Intelligent Information Management Benchmark Report

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You might be surprised to read that 83% of staffers have had to recreate documents because they couldn’t find it on their corporate network. In fact, 86% of employees struggle to locate the information resources they desire to do their job. In a recent analysis, IDC shared that content management inefficiencies cost businesses over 20% of their yield per year or $20,000 per staffer.

What Do The Experts Say?

AIIM International evangelist, John Mancini said “I think after a number of false starts, we are finally in the era information management,” during his keynote address 2017 conference. he then said, “ the new world is all about data and content, not or content. we’ve operated past with convenient dichotomy between management content management. if this ever made sense, it makes less sense as time goes on. kinds customer-centric problems that must be solved require competencies technologies from both worlds.”

“The new replacement term for ECM will be intelligent information management, which is first and foremost the realization that a single content repository to store everything is — and always will be — a pipe dream. Consolidation and simplification, yes, but ripping and replacing mission-critical content systems in the quest to get everything in one place is just not a reality for most organizations.”

Elements of (IIM) Intelligent Information Management Systems

Definition

What data do we possess? Where are we holding it? Who uses it? How do they consume it? What do we have to obtain to make it more accessible? A strategic consulting cooperative that includes stakeholders, can give feedback on these questions through conversations and identifying goals and limitations, and planning
Records Management

Standards are also needed to define data preservation and discarding through its lifecycle and determine the end of its usefulness to the company. Once documented, these policies should be automated whenever possible.
Intelligent Capture

Technology such as Machine Learning, OCR, Smart Classification, and Artificial Intelligence can help to decode in unstructured formats and uncover its worth.
Global Search

Global search lets users to submit a single query and retrieve results from multiple sources, whether stored in an on-premise or cloud solution, without having to manually locate each of these archives separately.
Content Services

Content services should provide an automated delivery system for data-driven workflows, regardless of where data is held, enabling data to flow freely and build an environment that enables collaboration both inside and outside the organization.
Business Intelligence

Information visualization provides a comprehensive view of what content is stored within your data, enabling you to make data-informed decisions and leverage insights throughout your organization.

At Wave, we offer numerous consultative models to support organizations define, plan, and obtain a forward-moving, successful, and maintainable intelligent information management system.